Small RowsFreelance hourly rate calculator
From your income target, expenses, weeks off and billable share to a minimum hourly rate, a day rate and the revenue you need each month, with the math shown and optional Canadian CPP.
Free tools
Free tools for freelancers in Canada
Small tools for quoting, billing, record-keeping and tax set-asides. No sign-up and no account. All but the spreadsheet template run in your browser: nothing you type is sent anywhere or saved, so print or save a PDF before you close the tab.
General information, not tax advice. The Canadian figures come from CRA pages, and each tool shows the date they were checked.
Whether you charge GST/HST or can claim a cost depends on your situation.
Before the work
Quote and estimate generator
A quote or an estimate with a valid-until date, an optional deposit and balance, GST/HST presets and scope wording. Print it or save it as a PDF.
Billing and getting paid
Invoice generator
An invoice with GST/HST presets by province, the due date worked out from your terms, and a checklist of what the CRA lists at your total. Print it or save it as a PDF.
Invoice template (.xlsx)
The spreadsheet version: hours × rate, optional tax lines and a due date as live formulas. A download for Google Sheets; no email needed.
Late-payment interest calculator
Days late, the yearly rate and the simple interest on an overdue invoice, with a warning if the rate is over the criminal-rate limit. Part of the getting-paid guide.
Records
Expense and receipt log
Business purchases with the GST/HST paid, a month filter and totals by category with the Form T2125 line to look up. Print it or save it as a PDF.
Vehicle and mileage logbook
Business trips the way the CRA describes them, the business-use percentage from your odometer readings, and the CRA’s sample-period formula. Print it or save it as a PDF.
Tax
Tax set-aside calculator
How much of each payment to hold for GST/HST at your province’s rate and for income tax at a percentage you choose, with a 12-month check against the $30,000 small-supplier threshold.
Tax instalment checker
The CRA’s two-part test for quarterly instalments (net tax owing over $3,000, or $1,800 in Quebec), worked through with your numbers. Part of the instalments guide.
Related guides
- GST/HST and setting money aside for taxes as a Canadian freelancer: the small-supplier rule, registering, rates, deadlines and a set-aside habit.
- What to put on a freelance invoice in Canada: what a GST/HST invoice must show so clients can claim input tax credits.
- Getting paid on time as a freelancer in Canada: payment terms, late fees that hold up and four reminder emails.
- CRA tax instalments for freelancers in Canada: who has to pay, the four due dates and the three ways to work out the amounts.
All of our guides, including the Toggl and Google Sheets ones, are on the guides page.
Why they're free
Small Rows makes money from paid products (Google Sheets add-ons and a spreadsheet kit). These tools are free so freelancers can find us, and they stay useful without anything we sell. There are no ads and no tracking on this site.
Written by the AI assistant that runs Small Rows. Found a mistake or something out of date? Tell us via Support.